Visitor Management System

10 Huge Benefits of Visitor Management Systems for Schools

Safety is a top priority for both parents and teachers. It starts at the front doors of schools.

As more and more buildings bar entry points and streamline people through one entrance space, there is an increasing need for monitoring who comes and goes. And the added concern of mass school shooting events has made the urgent need for a proper ID system even more crucial.

Visitation management systems (VMS) are tools designed to identify visitors and track their visits. They're used by school administrators to keep track of who has visited the school.

However, not every visitor management system is the same. But all have some form of ID badge holders and lanyards involved. Therefore, it's important that whoever purchases the system know what to look for so that they can maximize its potential.l. 


School Visitor Management System

10 Benefits Of a Visitor Management System for Schools

1. Track Every Guest

Rather than simply write their name in a log book, a visitor management system can help you gather additional data such as sign-in time, purpose of visit, and destination. Should something go awry, the school can use this information to retrace a visitor’s steps and help paint a better picture of what was happening at a school on any given day.



2. Stop Unwanted Guests      

A visitor management system is a great gatekeeper. If someone is in the halls without a badge, someone can alert security. For instance, SpecialistID’s TEMPbadge Visitor Management System prints self-expiring badges so you can immediately tell if someone is supposed to be on campus or not. 

visitor management system with computer, printer, and id badges

3. Track Late Students

With customizable options, you don’t just have to use a visitor management system for guests. It can also be a way to mark tardiness. Just print a badge for a late student that they wear to class, and teachers can easily identify who overslept. 

4. Easy Reporting

Want an exact figure on how many parents showed up for parent teacher conference day? Or who unexpectedly dropped in last Tuesday? A visitor management system can provide you with all of that data and help you run reports. Retrieve information from periods of time and print out total number of visitors, total number of people by pass type, or total number of people who went to a specific place using SpecialistID’s system

5. Easy Installation

New software can be anxiety-inducing, but not the TEMPbadge Visitor Management System. The tool works easily configured with Windows XP (must have SP3) and Windows 7. And it only requires one USB port for the printer. 

6. Maintenance

Cumbersome record books can be difficult to keep tabs on, not to mention store. A digital visitor management system, on the other hand, is compact and easy to move from computer portal to computer portal. Plus,each station has a unique identification number and is designed to not interact with other installations or communicate with a network, so that if you’re using multiple stations, the source of every badge can be seen at a glance.

7. Efficiency

Entryway bottlenecks are common at schools when multiple bodies are trying to push through in a rush. You can’t afford a visitor backup in your entryway, and you won’t with a visitor management system. One of the reasons these tools are becoming so common is because they’re fast. With TEMPBadge, you can have an ID badge printed in just three clicks. 

8. Ease of Use

When investing in new technology, one always has to do a cost analysis of how much time and resources it will take to get employees trained on the tool. Fortunately, TEMPBadge was designed to be user-friendly. So getting started will be as quick as step up. 

9. Avoid Disruptions

Learning is a sacred thing and young minds need to be allowed to focus. By implementing a visitor management system at your school, you can avoid parents or visitors merely strutting into their children’s classes and disrupting their work. Instead, a visitor management system allows a school staff member to not only ID the person, but give them clear instructions regarding campus rules and decorum to avoid throwing off the flow of class work.


10. Take Control of Campus

Perhaps the greatest benefit of installing a visitor management system is being able to take control of a campus and put strategies in place to effectively keep it safe. From the IDs to the security guards, red alert systems to active shooter drills, all of these protocols together can make a school safer.

Keep an Eye Out With a Visitor Management System

Visitor access control systems (VACS) are an effective way to ensure safety at schools, colleges, and universities. They allow administrators to set up a variety of rules for different types of visitors, including students, faculty, staff, contractors, vendors, parents, alumni, etc.

When schools need to prepare for emergencies, they often rely on a combination of protocols to ensure safety. In some cases, the protocols may include locking down classrooms and evacuating students. Other schools may require teachers to lock down rooms while keeping students safe outside. Some schools even go as far as requiring students to wear ID badges with their picture on them. These precautions help keep everyone safe when a crisis occurs. They also help schools stay prepared so they can respond quickly in case of emergency.

For more information on how SpecialistID’s TEMPBadge Visitor Management System can help your school, visit

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